Official Suppliers

Tesimonials - www.air2events.com

Enquiries to - richard.tonks@crossrental.co.uk 

Aztec is our official supplier.

Aztec Event Services delivers expert technical production for corporate events and exhibitions. With decades of experience across top UK and European venues, we partner with leading organisers, providing creative audiovisual solutions that elevate brand messaging and make every event stand out.

Deadlines

For preferential rates, please order before Friday, 3rd January 2025.

Final orders must be placed by 6 pm Wednesday, 15th January 2025.

How to order

To learn more about their services and to place an order, please visit this link.

For more information or any further enquiries please email either: hello@aztec.events or hola@aztec.events.

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Equipment List

Click here to Download our equipment list.

Order Processing:

1. Initial Enquiry To place an order, please send an email to hello@mrlproductions.co.uk. Whether you have a clear idea of what you need or just want to explore options, our team of experienced professionals is here to help.

2. Consultation with Our Team Once we have received your inquiry, a member of our experienced team will reach out for an initial consultation. This is an opportunity to discuss the following points: - The nature of your event and exhibition stand - Specific requirements or ideas you have in mind - Key dates and delivery timelines - Any venue-specific considerations.

3. Access to Product Catalogue Following your consultation, you’ll receive a copy of our product catalogue, which includes our full hire stock. The catalogue showcases: - Sound Equipment - Lighting Equipment - Rigging Equipment - Audio Visual Equipment.

4. Product Selection & Quote Once you’ve had a chance to review our catalogue, you’re welcome to submit your product selections or any further questions. If you require something which you cannot see in our catalogue, please inquire as it may be something which we can source from our partner companies. Our team will prepare a customised quotation based on your chosen items and services. We’ll confirm availability, delivery arrangements, and installation requirements at this stage.

5. Confirmation & Next Steps When you’re happy with your quote, we’ll finalise the order and provide you with a confirmation. We’ll stay in touch in the lead up to your event to ensure everything runs smoothly, from delivery to setup.

Deadline Information:

To ensure timely delivery, availability of stock, and smooth on-site coordination, we operate a three-tier ordering deadline system. This helps us plan efficiently and reward early booking with the most competitive pricing.

Tier 1 - Early Booking (28+ Days Before Hire Start Date) - Orders placed 28 days or more before the hire start date will receive our standard pricing. This is the most ideal time to book to ensure full product availability and the most cost-effective rates.

Tier 2 - Standard Booking (14-27 Days Before Hire Start Date) - Orders placed 14 to 27 days before the hire start date will incur a 10% service charge on the total hire cost. This covers the additional resources required to process and fulfil orders within a shorter time frame.

Tier 3 - Last-Minute Booking (7-13 Days Before Hire Start Date) - Orders placed 7 to 13 days before the hire start date will incur a 20% service charge on the total hire cost. While we do our best to accommodate all requests, product availability may be limited at this stage, and options could be restricted. Rigging Deadlines are 21 days prior to the hire start date. This allows for all certification to be in place for the event.

Please note: Orders placed less than 7 days before the hire start date are subject to availability and may not be guaranteed. We recommend booking as early as possible to ensure the items you need and avoid additional charges

4Wall are one of our recommended  AV providers.

4Wall is a global audio-visual company with 17 locations across Europe and the US. While we support events of every size and scale, our real strength lies in how we work with people. We’re known for being reliable, calm under pressure, and easy to work with — whether that’s on an exhibition stand, at a large-scale corporate event, or on a global concert tour. No matter the project, we approach it with the same level of care and attention.Service is what drives us. From the warehouse to the show floor, every part of our team is focused on making the experience smooth — not just in technical delivery, but in how we show up, communicate, and solve problems.

Deadlines

9th January 2026 

Contact Details

Email: ice@4wall.com

Contact Number: +44 (0) 1279 624 8404

ServiFira is one of our official AV suppliers. 

They can provide any of the standard AV equipment you may require but they can also provide proposals for any customised items you may require. 

Visit the SeriFira store to look at what they can offer.

Deadlines

Soft Deadline - 12th December 2025

Hard Deadline - 17th December 2025

The Organiser will shortly announce more recommended suppliers. 

Gastrofira is Fira Barcelona’s exclusive caterer. A wide variety of fresh and delicious food, beverages and equipment can be delivered directly to your stand, meeting room or suite.

Hospitality Offer:

• Creation of a tailored catering offer, including all you need for your bar.
• Full service including staff, machinery, all necessary material.
• Large catalogue of branded items available (e.g., paper coffee cups, napkins, stirrers, straws, water bottles, biscuits, apples).
• Special services available (e.g., baristas, bartenders).
• Versatile gastronomic options suitable for your receptions inside or outside the Fira venue.

• Provision of 'on-the-go' food and drink for customers and team.
• Delivery of all the products to your stand.
• Range of snacks, refreshments, and equipment (e.g., coffee machines, water coolers).

Deadlines:

Earlybird Discount Deadline: Monday 1st December 2025

(after this deadline prices will increase by 10%)

Final deadline: Wednesday 17th December 2025

*(after this deadline prices will increase by 10%)

To see what they can offer, please visit the Fira Store.

To discuss further requirements please contact them on the following email address: Gastrofira

GES is the exclusive provider for Electrics. 

Exhibitors who require electrical fittings must order the appropriate mains supply and fittings from GES. You must submit a grid plan.

To order, please visit the GES store. 

Earlybird discount deadline: Friday 28th November 2025

Final deadline: Friday 2nd January 2026

Amarante London is our official floral supplier. 

Deadlines

Final orders need to be placed by January 1st 2026.

How to Order

Call Amarante  0204 525 6518, email them at  events@amarantelondon.com to organise a consultation with a member of our team about your event.

Testimonials 

Please click  here for Amarante's testimonials.

ServiFira is one of our official Floral suppliers. 

They can provide a wide range of floral and, as they are an inhouse venue supplier, they can provide a streamlined delivery process. 

Visit the SeriFira store to look at what they can offer.

Earlybird Discount Deadline: Monday 1st December 2025

Final deadline: Wednesday 17th December 2025

ServiFira is the official provider for all Telecommunications and Internet.

Important Information

CABLE SERVICES: A location floorplan is required, with the network cable positions marked. The floorplan must be submitted 15 days prior to the official build-up date. Modifications to the cable's location after the official build-up start date will incur a reinstallation cost of €85.6.

Wi-Fi SERVICES: The Wi-Fi service provided during the event operates in the 5GHz spectrum only. It is strictly prohibited to install or operate personal Wi-Fi or wireless devices that emit signals at the 5 GHz and/or 6 GHz frequency bands. All exhibitors are required to comply with the event Wireless Policy.

Please order here: Fira Store

Concept is our official furniture supplier.  

Concept Furniture is a leading supplier of rental furniture, Concept Furniture supply hire furniture of excellent quality to events, exhibitions, conferences, etc to venues in both the UK & Europe. They can provide hire furniture of excellent quality. Concept have developed a large fleet of transport which is managed by well trained and experienced warehouse and delivery staff and employ a very successful sales team who will be more than happy to take your orders or deal with enquiries.

Deadlines

Final orders must be placed by Friday 2nd January 2025.

How to order

To view their 2025 catalouge please View Here, or contact sales@conceptfurniture.co.uk 

Testimonials

Please view testimonials here.

Deadline

January 9th

How To Order

Please Download their catalogue here.

We ask that exhibitors submit a quote request via the website and reference ‘ICE2026’ or email us at info@furnitureonthemove.co.uk

Dzine is our recommended supplier at   ICE  2026. At Dzine, we bring style and sophistication to every event. Our curated collection of contemporary and exclusive furniture is designed to elevate your space—be it a VIP lounge, hospitality area, or exhibition stand. With a focus on high-impact design and seamless service, we help create memorable environments that leave a lasting impression.

Deadlines
Please submit any orders by Monday 5th January 2026

How to Order
Check out our catalogue: here And here is the 2026 order form. We don’t just furnish spaces, we help exhibitors make an impression

ServiFira is one of our official Furniture suppliers. 

They can provide a wide range of furniture and, as they are an inhouse venue supplier, they can provide a streamlined delivery process. 

Visit the SeriFira store to look at what they can offer.

Earlybird Discount Deadline: Monday 1st December 2025

Final deadline: Wednesday 17th December 2025

The Organiser will shortly announce more recommended suppliers. 

The Halo Group 

Who are we?

We are pushing the boundaries with modular structures to create world class experiences, that bring people together. Our highly experienced team pride themselves on grounding our client's ideas in reality. Creating, designing and building vibrant spaces and memorable brand experiences that leave lasting impressions. We are passionate about doing things differently. Delivering modular structures that are fit for purpose, merging the strengths of a permanent building with the flexibility of temporary 
structure.

Please Download the link to the brochure for exhibitor testimonial and structural information. 

Price List:

Here is a link to the Halo Group Price List

Contact for enquiries and orders:

Callum@thehalogroup.co.uk & Amanda@thehalogroup.co.uk are the best direct contacts. We can also be contacted through our website via our office number or contact form (www.thehalogroup.co.uk).

Deadlines:

• Agreement in principle from clients by 31st August
• Deposit by Friday 12th September to meet complex stands submission by 17th October

Kuehne + Nagel have been appointed as the official & sole logistics provider for ICE 2026 which includes freight forwarding, lifting and storage. They will be the only party authorized to operate forklifts and other lifting machinery within FIRA Barcelona venue. In addition to these onsite services, K+N can also offer;

• Sustainable international transport options to/from the exhibition
• Customs clearance services
• Forklift services
• Material handling equipment rental
• Empty or full goods storage

To place an order, visit myFairLOG.

To contact K+N, please email: uk.clariongamingevents@kuehne-nagel.com

Alternatively, you can phone them on +44 (0) 121 312 2357

Final deadline: Thursday 19th December 2025

ServiFira is the official provider for piped services, such as Waster and Compressed Air.

To order, please visit the ServiFira store.

Earlybird Discount Deadline: Monday 1st December 2025

Final deadline: Wednesday 17th December 2025

Fira is one of our rigging providers. 

Deadline

Soft Deadline - 1st December 2025

Hard Deadline - 17th December 2025

After this date, rigging may not possible.

How to order

To book their service head over to the Fira Store.

Important information

To see all rigging regulations, please visit the Stand Design Guide.

Please be aware that to rig anything above your stand you must have paid for this right through your Clarion Gaming Account Manager.  If you are unsure whether this right has been granted or would like to purchase the right to do so, please reach to our Customer Success team.

Equipment List

Click here to Download our equipment list.

Order Processing:

1. Initial Enquiry To place an order, please send an email to hello@mrlproductions.co.uk. Whether you have a clear idea of what you need or just want to explore options, our team of experienced professionals is here to help.

2. Consultation with Our Team Once we have received your inquiry, a member of our experienced team will reach out for an initial consultation. This is an opportunity to discuss the following points: - The nature of your event and exhibition stand - Specific requirements or ideas you have in mind - Key dates and delivery timelines - Any venue-specific considerations.

3. Access to Product Catalogue Following your consultation, you’ll receive a copy of our product catalogue, which includes our full hire stock. The catalogue showcases: - Sound Equipment - Lighting Equipment - Rigging Equipment - Audio Visual Equipment.

4. Product Selection & Quote Once you’ve had a chance to review our catalogue, you’re welcome to submit your product selections or any further questions. If you require something which you cannot see in our catalogue, please inquire as it may be something which we can source from our partner companies. Our team will prepare a customised quotation based on your chosen items and services. We’ll confirm availability, delivery arrangements, and installation requirements at this stage.

5. Confirmation & Next Steps When you’re happy with your quote, we’ll finalise the order and provide you with a confirmation. We’ll stay in touch in the lead up to your event to ensure everything runs smoothly, from delivery to setup.

Deadline Information:

To ensure timely delivery, availability of stock, and smooth on-site coordination, we operate a three-tier ordering deadline system. This helps us plan efficiently and reward early booking with the most competitive pricing.

Tier 1 - Early Booking (28+ Days Before Hire Start Date) - Orders placed 28 days or more before the hire start date will receive our standard pricing. This is the most ideal time to book to ensure full product availability and the most cost-effective rates.

Tier 2 - Standard Booking (14-27 Days Before Hire Start Date) - Orders placed 14 to 27 days before the hire start date will incur a 10% service charge on the total hire cost. This covers the additional resources required to process and fulfil orders within a shorter time frame.

Tier 3 - Last-Minute Booking (7-13 Days Before Hire Start Date) - Orders placed 7 to 13 days before the hire start date will incur a 20% service charge on the total hire cost. While we do our best to accommodate all requests, product availability may be limited at this stage, and options could be restricted. Rigging Deadlines are 21 days prior to the hire start date. This allows for all certification to be in place for the event.

Please note: Orders placed less than 7 days before the hire start date are subject to availability and may not be guaranteed. We recommend booking as early as possible to ensure the items you need and avoid additional charges

Unmanaged waste poses safety risks, including injury, increased threat of fire, blocks fire exits and hinders access for medical teams in emergencies. Our health and safety policy prohibits the accumulation of waste on stands, in storage areas, in gangways and in communal areas. Waste generated from the construction and dismantling of stands must be removed at the end of each day.

Each exhibitor will be required to contract a minimum m3 standard waste management via ServiFira. The requirement is determined by stand size. Each exhibitor/contractor will need to show proof that they have ordered the corresponding m3 waste management through ServiFira before they can obtain the Drawing Inspection Notice. 

Order your waste removal services via the ServiFira Store by the deadline to guarantee the best rate. Failure to order the required waste removal services ahead of arriving onsite for build-up and breakdown will result in you not being permitted to commence the construction of your stand. You will not receive a Drawing Inspection Notice until waste removal services have been booked. 

If a large amount of waste needs to be removed, a container must be ordered through ServiFira at an additional cost. The removal of large quantities of waste is not included in the m3 standard waste management and will be invoiced if not ordered. If waste is not managed appropriately or timely, further sanctions may apply.

All space only Exhibitors must submit a Waste Management Plan. Your Waste Management Plan must be submitted alongside your stand plan submission.

It is not permitted to use the bathroom sinks for the build-up and breakdown work. The designated industrial sinks must be used for these activities.

Fly tipping, or the dumping of waste illegally instead of using an authorised method, is prohibited. If you are found to have fly tipped your waste within the halls, the lorry ways, or the vicinity of the Venue, fines or sanctions will apply.

At the end of the breakdown period, the contracted surface must be completely clean, which includes removing the adhesive carpet tape and any other material. Any Exhibitors that still have waste will be charged the cost of cleaning and waste removal to restore the conditions of the contracted space.