Checklist

All space only stand plans must be submitted to the appointed Stand Plan Inspection Agency, Event Support Solutions (ESS), by the published deadline. Submissions must be made in full and submitted to ICEplans@eventsupportsolutions.com. 

Double Decker Full Submission
17th October 2025

Complex Stand Plan Deadline
31st October 2025 (Deadline applies to all complex ground-mounted structures and complex rigging) 

Non-Complex Stand Plan Deadline
14th November 2025

Stand Design Inspection Form

All information is to be submitted in English and include the exhibiting company's name and stand number. Alongside your stand plans and all supporting documentation, you must also submit the Stand Design Inspection Form. 

We require all persons accessing the exhibition areas to be duly identified/accredited and to agree to the site rules as stipulated by the Organiser and the Venue. All personnel will be provided with a personal pass.

During the days of build-up and breakdown, individuals under the age of 16 shall not be allowed to enter the halls.

Special activities and demonstrations are permitted on stands, however they must be disclosed to and approved by the Organisers in advance of the show. Failure to notify the Organiser will result in you being asked to cancel or turn off your activities. If you intend to include any items of special risk on your stand for the show, they must be included in your Risk Assessment. Special activities include but are not limited to: 

• Inflatables including helium & toy balloons.
• Performances including dancers, bands, DJs, or other musical acts.
• Private transport arriving onsite to take guests from the exhibition to other events.
• Laser and haze products.
• Seated audiences.
• Neon or fluorescent lights.
• Water features or water-related activities.
• Animals.
• Motor vehicles.
• Fog or mist machines.
• Flammable oils, liquids & gases, compressed gases, and naked flames.
• Working machinery & apparatus.
• Radioactive substances.
• Dangerous exhibits, including weapons & guns.

If you wish to have special activities on your stand, please complete the Special Activities Form.

Deadline is Friday, 28th November 2025.

We ask that all Exhibitors complete the Stand Contractor Information Form. By completing this form, they provide us the consent to contact you, the Stand Contractor, with important notices.

Please ask that your client log into the Exhibitor Technical Manual to complete this form.

Deadline is  Friday, 10th October 2025

Aztec is our official supplier.

Aztec Event Services delivers expert technical production for corporate events and exhibitions. With decades of experience across top UK and European venues, we partner with leading organisers, providing creative audiovisual solutions that elevate brand messaging and make every event stand out.

Deadlines

For preferential rates, please order before Friday, 3rd January 2026.

Final orders must be placed by 6pm Wednesday, 15th January 2026.

How to order

To learn more about their services and to place an order, please visit this link.

For more information or any further enquiries, please email either: hello@aztec.events or hola@aztec.events.

4Wall is one of our recommended AV providers.

4Wall is a global audio-visual company with 17 locations across Europe and the US. While we support events of every size and scale, our real strength lies in how we work with people. We’re known for being reliable, calm under pressure, and easy to work with — whether that’s on an exhibition stand, at a large-scale corporate event, or on a global concert tour. No matter the project, we approach it with the same level of care and attention. Service is what drives us. From the warehouse to the show floor, every part of our team is focused on making the experience smooth — not just in technical delivery, but in how we show up, communicate, and solve problems.

Deadlines: 9th January 2026 

Contact Details:

Email: ice@4wall.com

Contact Number: +44 (0) 1279 624 8404

ServiFira is one of our official AV suppliers. 

They can provide any of the standard AV equipment you may require, but they can also provide proposals for any customised items you may require. 

Visit the SeriFira store to look at what they can offer.

Earlybird Discount Deadline: Monday 1st December 2025

Final deadline: Wednesday 17th December 2025

The Organiser will shortly announce more recommended suppliers. 

Gastrofira is Fira Barcelona’s exclusive caterer. A wide variety of fresh and delicious food, beverages and equipment can be delivered directly to your stand, meeting room or suite.

Hospitality Offer:

• Creation of a tailored catering offer, including all you need for your bar.
• Full service, including staff, machinery, and all necessary material.
• Large catalogue of branded items available (e.g., paper coffee cups, napkins, stirrers, straws, water bottles, biscuits, apples).
• Special services available (e.g., baristas, bartenders).
• Versatile gastronomic options suitable for your receptions inside or outside the Fira venue.

• Provision of 'on-the-go' food and drink for customers and team.
• Delivery of all the products to your stand.
• Range of snacks, refreshments, and equipment (e.g., coffee machines, water coolers).

Deadlines:

Earlybird Discount Deadline: Monday. 1st December 2025 (after this deadline, prices will increase by 10%)

Final deadline: Wednesday, 17th December 2025* (after this deadline prices will increase by 10%)

To see what they can offer, please visit the Fira Store.

To discuss further requirements, please contact them at the following email address: Gastrofira

GES is the exclusive provider for Electrics. 

Exhibitors who require electrical fittings must order the appropriate mains supply and fittings from GES. You must submit a grid plan.

To order, please visit the GES store. 

Earlybird discount deadline: Friday 28th November 2025

Final deadline: Monday, 5th January 2026

Amarante London is our official floral supplier. 

Deadlines

Final orders need to be placed by January 1st 2026.

How to Order

Call Amarante  0204 525 6518, email them at  events@amarantelondon.com to organise a consultation with a member of our team about your event.

Testimonials 

Please click  here for Amarante's testimonials.

ServiFira is one of our official Floral suppliers. 

They can provide a wide range of floral and, as they are an inhouse venue supplier, they can provide a streamlined delivery process. 

Visit the SeriFira store to look at what they can offer.

Earlybird Discount Deadline: Monday, 1st December 2025

Final deadline: Wednesday, 17th December 2025

ServiFira is the official provider for all Telecommunications and Internet.

Visit the SeriFira store to look at what they can offer.

Earlybird Discount Deadline: Monday 1st December 2025

Final deadline: Wednesday 17th December 2025

Deadline to submit special requests: Friday, 3rd January 2026

Event Support Solutions (ESS) is the appointed partner responsible for inspecting all stand plans and ensuring all plans are submitted to the venue on time. ESS will also be on-site checking that stands are built according to the plans that have been submitted.

To submit your stand plans or get support from Event Support Solutions, please contact them directly: ICEplans@eventsupportsolutions.com.

ServiFira is one of our official Merchandise suppliers. 

They can provide a wide range of merchandise and, as they are an inhouse venue supplier, they can provide a streamlined delivery process. 

Visit the SeriFira store to look at what they can offer.

Earlybird Discount Deadline: Monday, 1st December 2025

Final deadline: Wednesday, 17th December 2025

ServiFira is the official provider for Security.

To order, please visit the ServiFira store.

Earlybird Discount Deadline: Monday, 1st December 2025

Final deadline: Wednesday, 17th December 2025

If an exhibitor wishes to hire the surveillance service or a security company other than that of Fira de Barcelona, they must provide the “Private surveillance in stands” form, duly completed, to the Division of Safety and Mobility at least 48 hours in advance. This form contains the regulations and conditions for the provision of this service.

We require all persons accessing the exhibition areas to be duly identified/accredited and to agree to the site rules as stipulated by the Organiser and the Venue. All personnel will be provided with a personal pass. This pass allows access during assembly and disassembly periods. It does not allow access to the event during the event's open days. The pass is personal and non-transferable. On accessing the venue for the first time, you will be asked to present your pass and be issued a wristband. During the assembly and disassembly periods, you must wear your wristband at all times. You may be asked at times by security to present your contractor pass, so please keep it handy at all times. In case of loss, the owner will have to notify the Security and Mobility Department as soon as possible. The obligation to comply with the regulations for the prevention of occupational risks is recalled. When the show is open, access to the exhibition halls will only be permitted with an exhibitor or visitor badge. Your badge must always be worn, as this is the only way security will grant you access to the show. You will be notified when registration goes live. During the days of build-up and breakdown, individuals under the age of 16 shall not be allowed to enter the halls.

Further information on how to register for Build and Breakdown passes will be published shortly.

Kuehne + Nagel has been appointed as the official & sole logistics provider for ICE 2026, which includes freight forwarding, lifting and storage. They will be the only party authorised to operate forklifts and other lifting machinery within the FIRA Barcelona venue. In addition to these onsite services, K+N can also offer;

• Sustainable international transport options to/from the exhibition
• Customs clearance services
• Forklift services
• Material handling equipment rental
• Empty or full goods storage

To place an order, visit myFairLOG.

To contact K+N, please email: clarion.events@kuehne-nagel.com

Alternatively, you can phone them on +44 (0) 121 312 2357

Final deadline: 24th December 2025 

ServiFira is the official provider for piped services, such as Waste and Compressed Air.

To order, please visit the ServiFira store.

Earlybird Discount Deadline: Monday, 1st December 2025

Final deadline: Wednesday, 17th December 2025

Equipment List

Click here to  Download  our equipment list.

Order Processing:

1. Initial Enquiry To place an order, please send an email to hello@mrlproductions.co.uk. Whether you have a clear idea of what you need or just want to explore options, our team of experienced professionals is here to help.

2. Consultation with Our Team Once we have received your inquiry, a member of our experienced team will reach out for an initial consultation. This is an opportunity to discuss the following points: - The nature of your event and exhibition stand - Specific requirements or ideas you have in mind - Key dates and delivery timelines - Any venue-specific considerations

3. Access to Product Catalogue Following your consultation, you’ll receive a copy of our product catalogue, which includes our full hire stock. The catalogue showcases: - Sound Equipment - Lighting Equipment - Rigging Equipment - Audio Visual Equipment

4. Product Selection & Quote Once you’ve had a chance to review our catalogue, you’re welcome to submit your product selections or any further questions. If you require something which you cannot see in our catalogue, please inquire as it may be something which we can source from our partner companies. Our team will prepare a customised quotation based on your chosen items and services. We’ll confirm availability, delivery arrangements, and installation requirements at this stage.

5. Confirmation & Next Steps When you’re happy with your quote, we’ll finalise the order and provide you with a confirmation. We’ll stay in touch in the lead up to your event to ensure everything runs smoothly, from delivery to setup

Deadline Information:

To ensure timely delivery, availability of stock, and smooth on-site coordination, we operate a three-tier ordering deadline system. This helps us plan efficiently and reward early booking with the most competitive pricing.

Tier 1 - Early Booking (28+ Days Before Hire Start Date) - Orders placed 28 days or more before the hire start date will receive our standard pricing. This is the most ideal time to book to ensure full product availability and the most cost-effective rates.

Tier 2 - Standard Booking (14-27 Days Before Hire Start Date) - Orders placed 14 to 27 days before the hire start date will incur a 10% service charge on the total hire cost. This covers the additional resources required to process and fulfil orders within a shorter timeframe.

Tier 3 - Last-Minute Booking (7-13 Days Before Hire Start Date) - Orders placed 7 to 13 days before the hire start date will incur a 20% service charge on the total hire cost. While we do our best to accommodate all requests, product availability may be limited at this stage, and options could be restricted. Rigging Deadlines are 21 days prior to the hire start date. This allows for all certification to be in place for the event.

Please note: Orders placed less than 7 days before the hire start date are subject to availability and may not be guaranteed. We recommend booking as early as possible to ensure the items you need and avoid additional charges

Please be aware that to rig any branded elements above your stand, you must have paid for this sponsorship opportunity right through the Organiser.

If you are unsure whether this right has been granted or would like to purchase the right to do so, please reach out to ICE Customer Success.

ServiFira is the official provider for Rigging.

To order, please visit the ServiFira store.

Rigging deadline Monday, 1st December 2025. Please note there are specific regulations regarding Rigging. You must read our regulations regarding Rigging as a matter of importance.