The following information must be submitted in full by the deadline for both complex and non-complex stands. All information is to be submitted in English and include exhibiting company’s name and stand number. Please make a complete submission to Event Support Solutions (ESS): ICEplans@eventsupportsolutions.com
- Stand Design Inspection Form.
- Scaleable plan view drawings showing the overall stand dimensions, all dimensions of stand fitting, walling, construction and entry/exit points as well as the location of furniture and exhibits. Dimensions should be in centimeters, millimeters and meters. Elevation view drawings showing all build heights, including any rigging.
- 3D drawings of all open sides.
- Layout plan of the stand showing positioning and description of exhibits.
- Risk Assessment for the build and dismantle of the stand.
- Method Statement for the build and dismantle of the stand.
- Fire Risk Assessment for the stand once it is in use.
- Construction Phase Plan for the construction and dismantle phases.
- Details of any rigging (suspended elements from the hall ceiling).
- Completed Intention to Rig form (suspended elements from the hall ceiling).
- List of stand fitting materials confirming their compliance with G-Guide regulations and the Spanish Technical Building Code. If using truss in the construction of the stand, you should include details of the system being used.
- Waste Management Plan.
For complex stands, the additional information detailed below is required:
- Construction drawings & static calculations to prove the stability of all complex structure/s.
- For multi-storey stands and stands with steps, you must submit step, handrail and balustrade drawings showing all step dimensions, handrail & balustrade heights and details of handrail & balustrade infills. Loadings for each element must be detailed in the calculations.
- For super platforms & multi-storey stands, you must submit a two-storey Method Statement.
If your stand design incorporates complex rigging, e.g. timber structures, suspended stand build, canopies, metal structures and suspended exhibits, the following information will be required:
- Construction drawings and static calculations to prove the stability of the rigging structure.
- Calculations to prove that the rigging elements are capable of span between rigging points.
- Lifting tackles are to be proved capable of supporting the weight of the elements.
- Lifting points must be clearly indicated in the drawing(s) together with magnitude of load for each individual suspension point.
- If standard trusses are incorporated into support the elements, calculations are to be provided to prove its capacity.
If your stand design incorporates complex rigging e.g. modified banner systems or simple logo drops, the following information will be required:
- Banner system manufacturer specification document and construction drawing of amendment showing materials, total weight, load per point, fixing connections and their rating.
- Construction drawing of element along with material, total weight, load per point, fixing connection and their rating.
Submitted information should be in the form of drawings and calculations. Drawings should contain enough detail to show exactly how the stand elements will be rigged including: connection details between venues rigging point to suspended elements, construction details of joints between elements etc. All lifting equipment/lifting tackle (i.e., eye bolts, threaded rod, steel cables, and hooks) must comply with all current, relevant legislation and must be rated. Test certificationshould be made available for inspection.
The Organiser reserves the right not to allow the build of your stand to begin if plans have not been submitted or approved prior to the show.
.png)
