‘Suitable and sufficient’ Risk Assessments are an absolute legal requirement within the workplace under the Management of Health and Safety at Work Regulations (MHSWR); therefore, it is essential that ALL EXHIBITORS complete a risk assessment, prior to being on-site at ICE. This Risk Assessment for ICE must identify and assess the risk appertaining to your participation in the event and then detail the ways in which you will then minimise and control those hazards and risks you have identified. Your risk assessment will need to be undertaken prior to the exhibition.
You must consider the following when completing your risk assessment.
- Step 1: Look for the hazards: How and when will the work be done, where on the stand will each trade involved be working? What equipment, materials and chemicals will be used? How much noise and dust will there be? Where will there be vehicle movements and lifting?
- Step 2: Decide who could be harmed and how: Who will be affected by your work and most at risk? Think of your employees, contractors, or exhibitors on or near your stand, through to the visitors themselves. Safe working depends on co-operation between firms on site so take this into account and consider necessary precautions on every aspect of the work being carried out.
- Step 3: Evaluate the risks: Once you have done this adequately, you can then decide on the appropriate action. Ask yourself (a) Can the hazard be removed completely or done in a different way (b) If the risk cannot be eliminated, can it be controlled? (c) Can protective measures be taken that will protect the entire workforce on-site?
- Step 4: Record the findings: Write down the findings of your risk assessment. Pass on information about significant risks to those people identified in step 2, and record what measures you have taken to control these risks.
- Step 5: Review your findings.
For additional guidance on drafting a risk assessment or to download a template please refer to the E-Guide
If you have any further questions regarding compiling a risk assessment, please reach out to us on ICE SUPPORT.
If you are a Space Only Exhibitor, a copy of your risk assessment must be submitted with your stand plans by the published deadline. If you are a shell scheme or meeting room exhibitor, you do not need to submit your risk assessment to the organiser’s, but you must be able to present it should the organiser’s and their appointed health and safety teams request it.
To clarify, if you are a ‘Space only’ exhibitors who are building their own stand with or without employing contractors must submit a copy of their Risk Assessment along with their stand plans. This should cover the build, open and breakdown periods of the show.
You are required to indicate that a Risk Assessment has been undertaken via the Health & Safety Declaration Form.