What's different about ICE 2025?

As per the Terms and Conditions of each Exhibitor's contract, the Exhibitor and their appointed Stand Contractor must adhere to all rules and regulations as stipulated within the Technical Manual. If any rules and regulations are breached, the Exhibitor will be written to and penalties may apply.

Important Information:

Fira Barcelona is well recognized for its outstanding IT and Wi-Fi infrastructure, equipped with the most advanced technology available on the market. With more than 1,700 high-density Wi-Fi antennas installed throughout the venue, we provide a high-quality, stable, and fast Wi-Fi network everywhere on the premises. To guarantee quality service, Fira Barcelona is the only authorized Wi-Fi supplier, and it is strictly forbidden to use devices that propagate wireless signals in the 2.4 GHz, 5 GHz or 6 GHz frequency bands, as such devices can interfere with the overall Wi-Fi service provided at the venue.

During the event, Fira Barcelona will have an on-site team monitoring and keeping the venue interference-free. The organization reserves the right to identify and deactivate any wireless network not installed by Fira Barcelona. All exhibitors are required to comply with the

Fira Barcelona provides Wi-Fi services for exhibitors. If the services in the catalogue do not meet your needs, please contact Fira Barcelona by sending an e-mail to ice-igb.internet@firabarcelona.com. or complete this form /ICE-IGBAffiliate_Wireless_Policy_Exception_Form.pdf

If you require the installation of your own Wi-Fi network, special permission from the Organisers and the Venue is required, please, submit a formal request through the form  and send it to ice-igb.internet@firabarcelona.com, for consideration.  Please be aware that a fee will be applicable upon approval.

Recommendations

If your devices (mobile phones, laptops, etc.) can only connect through Wi-Fi, they must be compatible with the 5 GHz frequency band (Wi-Fi standard 802.11a/n/ac). Fira Barcelona will not be responsible for any claims regarding devices not compatible with 5 GHz. Please read the compatibility document for verification.

All exhibitors attending the event are subject to this policy, whether or not you purchase IT services.

After ICE 2025, we will be launching a post-show contractor survey to hear your feedback on what we can do to help support you and make your lives easier at our show. We will be mailing this out post-show. Please do keep an eye out for this - we really value feedback and will strive to initiate change based on your comments.

ICE 2025 & IGB Affiliate 2025 will operate a traffic management system to ensure the smooth processing of all exhibitor, contractor and key stakeholder vehicles. Kuehne + Nagel, our new exclusive logistics partner, will manage and operate the traffic management system leveraging their expertise and technology to ensure the below critical elements are met. To achieve operational excellence, a traffic management fee will be in effect. 

Risk Reduction: Implementing safe traffic management systems reduces the risk of accidents within the venue, benefiting both road workers and the general public. 

Mobility: Better managing traffic flow will reduce congestion and avoid delays.

Efficiency: A comprehensive logistics strategy and sophisticated data management tools will enhance efficiency across all time periods; improving waiting times for forklifts and optimising truck routing. 

We will also be utilising the Kuehne + Nagel Traffic Management Booking system which will be published in November.

Please read our Traffic Instructions Guide for full information on vehicles accessing the venue to load and unload. Please note that this is only applicable for cargo vehicles. Pedestrian vehicles must use the venue car parks. Please click here to download the traffic instructions.

Kindly note that it is the responsibility of the exhibitor or stand contractor to ensure service chests remain easily accessible at all times.

Many of all service chests have the same supply:

• III 400 V (CEE plug with 5 holes)
• 7 connections: 1X 63 amp, 2X 32A, 4X 16A
• Compressed air: 2 hoses per chest, 500-800 l/m, 7 bar.
• Water supply: 2 per chest, 1/2 inch, 4 bar, waste is 32mm

To confirm what supplies can be pulled from the service chests within your stand location, contact the relevant supplier.

All connection service chests located on the floors of the halls must be easy to register and must always be easily accessible. If a platform is installed, a hatch will be needed. A platform of 50mm should be enough to cover electrical cables though we recommend a platform of minimum 80mm for water and air connections regardless of whether those supplies are needed for the space which has the service chest or is planned for any of the neighbouring stands. If during build-up or show any cable gets unplugged for some reason, the chest needs to be accessed by the technical teams.

If your service chest is shared with another exhibitor(s), it must be accessible for your neighbouring exhibitor(s) at any time. Therefore, shutting off power or placing a lockable cover on the service chest is strictly prohibited. ServiFira will inform you which chest will be used by the other exhibitor(s) if this is the case.

Enclosed roof structures are allowed to be built provided that the specifications of the construction, decorative or furniture materials, established in these regulations, are met.

Since the ceilings can be seen from higher floors and the sky walkway, their finish should always be aesthetically pleasing. Branding on the top of ceilings are considered an additional sponsorship opportunity and must therefore be booked with the Organisers.

The fee incurred by the additional sponsorship opportunity is for the advertising rights only. You are responsible for the production of the rigged item and placing your rigging order by the specified deadline.

It is the responsibility of the Exhibitor and their appointed stand contractor to inspect the location of the stand. In some instances there might be further height restrictions in addition to the below set by the Organiser.

Single storey stands must not exceed 4 meters. This includes all stand fitting, walls, lighting, signage and platforms. All stands must be built within the allocated time - overnight working is not available.

Standard single storey stands may exceed 4 meters in height subject to approval from the Organiser (to a maximum of 6 meters). Each request will be reviewed on a case by case basis and permission will be dependent on factors such as stand location, construction method, materials, if it can be built within the perimeter of your stand and whether it can be build within your allocated time. If permission is given, construction drawings and calculations will be required as this will be deemed as a complex ground mounted structure. Complex stand plan inspection fees will apply.

Double decker stands should not exceed 6 meters. Authorisation to build a two-storey stand must be given by the Organiser. To request permission to build a two-storey stand, you must contact the Organisers no later than the 16th August, detailing your intentions and your appointed stand contactor. Triple deck structures are not permitted.

Rigged elements should not exceed 7m from the floor to the top of the rigged element. There are further height restrictions throughout the halls and you must inspect your location to understand the maximum achievable height. The minimum height for rigged elements is 4meters from the floor to the underside of the rigged item. Branded rigged items are deemed sponsorship at ICE. Contact our Customer Success team to arrange this opportunity.

The service of basic anchoring points (also called rigging) is exclusive to Fira and offered through its official provider. It is prohibited to hang any element directly from the ceiling of the halls and facilities.

Rigging is one of the biggest changes we expect Exhibitors and their appointed Stand Contractors to see when we move to our new home at Fira Gran Via and we highly encourage you to place your rigging orders as early as possible. The deadline to order rigging is the 29th November 2024 but we encourage you to place orders as soon as possible. After the deadline, rigging will not be possible. 

The Exhibitors or their appointed stand contractors must request the rigging points according to the load distribution conducted by their qualified technician. Rigging points shall not bear a load exceeding 150kg per point to ensure the structural stability of the ceiling. The load per point must include the truss, structures, safety steel, spotlights, banners, manual chain hoists (approximately 35kg each) or electrical chain hoist (approximately 50kg each). It is not always possible to locate anchoring points in all the exhibition areas of the hall, since there may be restrictions that depend on the hall and the points already in use, as well as the load capacity of the ceiling. In this circumstance there may be a requirement for prior adjustment for the rigging (pre-rigging). This adjustment may entail additional costs that shall be charged to the Exhibitor or their appointed stand contractor.

The structures must be designed to resist the static and dynamic loads associated with their final design, as well as consider their steps for build-up and breakdown.

______

Rigging Regulations

• Branded rigging is considered an additional sponsorship opportunity and must therefore be booked with the Organisers. The fee incurred by the additional sponsorship opportunity is for the advertising rights only. You are responsible for the production of the rigged item and placing your rigging order by the specified deadline.
• The minimum distance permitted between anchoring points is 1m.
• The maximum hanging weight permitted for rigging elements is 15 kg per m², calculated by the ratio of the total weight of the suspended elements to the hired stand surface.
• It is not permitted to raise any truss grid with more than 6 manual chain hoists.
• The maximum load weight of a rigging point is 1.50 kN (150 kg). It must include the weight of the lift equipment (motors, hoists, etc.).
• The loads transferred to the structure at any point due to lifting elements and that act on the halls cannot exceed the maximum load capacity of the point and its elements.
• The materials used must be of a high quality, in a good state, bear the CE (European Conformity) marking and have an up-to-date revision.
• The truss structures and materials belonging to the Exhibitors are only permitted if they have the CE (European Conformity) certification and are in excellent working condition.
• Exhibitors are not permitted to hang any element from the auxiliary structures installed in the ceiling of the venue.
• The elements hanging from the ceiling must maintain the vertical nature of the point.
• The maximum recommended distance between the anchoring points that use a truss is 10m for general lighting.
• It is prohibited to alter any equipment installed by the official provider, including trusses, wires, shackles, or rope slings.
• The maximum rigging height is 7m from the floor to the top of the rigged element. The minimum height is 4m. In some locations, further height restrictions may apply. You must inspect your stands location. 
• Any rigged elements must be a minimum of 1m from any partition walls with neighbouring stands.
• Safety wires must be put in place for electrical motors and manual chain hoists and all hanging equipment and components on a truss (lights, sound equipment and speakers, signs, etc.) must be secured with secondary safety wires/chains and metal flanges.

______

Rigging Plans

Please see PDF rigging plans below for each of the halls. If you require a DWG. format, please email our dedicated Customer Success team. 

Hall 2 Rigging Plan: Download
Hall 3 Rigging Plan:  Download
Hall 4 Rigging Plan:  Download
Hall 5 Rigging Plan:  Download

______

Placing your Rigging Order

To request the rigging service, it is necessary to fill out the form available online via the ServiFira webshop and submit it along with the documentation listed below:

• A drawing (in AutoCAD 2010, if possible) indicating the height, the weight supported by the anchoring point and the orientation of the stand in the hall.
• The rigging request form (available online at the ServiFira webshop), indicating company information and rigging requirements.
• The point type (with or without safety wires, manual chain hoists or electrical motor).

Based on the complexity of the request (number of points, location, simultaneity of requests, etc.), and at the request of Fira, the following must be submitted:

• A technical description of the design materials.
• Justification of weight calculations of the points.
• Quality certificates of the materials.
• Justification of the revision of motors, hoists or any other machinery.
• A description of the build-up/breakdown procedures to prevent damage to the hall structure or anything which may present a risk to the installations or personnel.

The data provided must be submitted with measurements from the International System of Units and in Spanish or English. In the case of detecting some deficiency in the materials or when completing the work, the Organisers can stop the operation until the required documentation is submitted or the procedures used are corrected.

Please click here to request rigging. 

______

Complex Rigging

• All complex rigging must be checked by the appointed engineer prior to it being lifted. Once approved by the appointed engineer, you will be issued with a 'Permit to raise’. 
• All rigging complex must be flown by 12:00 on Thursday 16th January 2025.

Important Information:

Fira Barcelona is well recognized for its outstanding IT and Wi-Fi infrastructure, equipped with the most advanced technology available on the market. With more than 1,700 high-density Wi-Fi antennas installed throughout the venue, we provide a high-quality, stable, and fast Wi-Fi network everywhere on the premises. To guarantee quality service, Fira Barcelona is the only authorized Wi-Fi supplier, and it is strictly forbidden to use devices that propagate wireless signals in the 2.4 GHz, 5 GHz or 6 GHz frequency bands, as such devices can interfere with the overall Wi-Fi service provided at the venue.

During the event, Fira Barcelona will have an on-site team monitoring and keeping the venue interference-free. The organization reserves the right to identify and deactivate any wireless network not installed by Fira Barcelona. All exhibitors are required to comply with the ICE and Fira Barcelona Wireless Policy.

Fira Barcelona provides Wi-Fi services for exhibitors. If the services in the catalogue do not meet your needs, please contact Fira Barcelona by sending an e-mail to ice-igb.internet@firabarcelona.com.

If you require the installation of your own Wi-Fi network, special permission from the Organisers and the Venue is required, please, submit a formal request through the form 'Wireless_Policy_Exception_Form_ICE&IGB Affiliate 2025".  and send it to ice-igb.internet@firabarcelona.com, for consideration.  Please be aware that a fee will be applicable upon approval.

Recommendations

If your devices (mobile phones, laptops, etc.) can only connect through Wi-Fi, they must be compatible with the 5 GHz frequency band (Wi-Fi standard 802.11a/n/ac). Fira Barcelona will not be responsible for any claims regarding devices not compatible with 5 GHz. Please read the compatibility document for verification.

All exhibitors attending the event are subject to this policy, whether or not you purchase IT services.